Bookings from your website to your calendar

Add a Date field to any HoundBell form and it renders on your website as a full booking calendar: a month grid, Morning, Afternoon, and Evening buttons, and exact times limited to your business hours. Visitors request a time; nothing lands on your schedule until you confirm it.

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Add: The HoundBell calendar with booking filters, business and personal views, and team tools

The Calendar page holds two calendars: Business and Personal. A banner above the calendar always says which one you are viewing, and the Business / Personal toggle beside it flips between them in one click. Website bookings land on the business calendar; your personal calendar is private to you and has its own sync link.

Confirm a request

1. Open Calendar. New requests sit in the Requested list.
2. Open the request and press Confirm. The client gets a branded confirmation email with add-to-calendar buttons, and you get a copy. Both sides see the full job sheet.

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Add: The Booking Requests banner on the Calendar page with two requested dates waiting for confirmation and Review and confirm buttons

About an hour before every booking, the client gets an email and you get an email plus a phone push, worded with the actual minutes remaining.

Rescheduling and canceling. Every confirmed booking has a Reschedule button. Pick the new date and time, and the client automatically gets a “new time” email with fresh add-to-calendar buttons, reminders reset themselves to the new time, and the move is recorded on the client’s card. Canceling always asks for a reason, which is saved to the client’s notes; canceled bookings leave the calendar but stay on the client’s card as history. Team members with Calendar access can confirm, decline, create, and reschedule bookings themselves; canceling a confirmed booking sends the account owner an approval request instead.

No double-booking

The website picker checks your real calendar every time a visitor clicks a day and greys out taken slots, buffer included. In the app you get a warning before you double-book yourself, and booking the exact same slot requires typing override so it is always a decision.

Add a booking yourself

Press + Add booking on the Calendar page.

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Add: The Add to calendar dialog with client search, title, date, time, duration, repeats, assignment and notes fields

Search your leads to attach a client (or leave it empty), give the visit a title, pick the date, time, and length, choose whether it repeats, assign it to a person or team, and add notes like a gate code or what to bring.

Your hours, days, and buffer

The times visitors can pick live in Branding → Booking hours: your open window, days of operation, a buffer between bookings, and your time zone. Your hours, booking slots, and the hour-before reminders all run on that clock. Changes apply to your website forms the next time each form is Saved & published.

Blocking off time for the whole business also closes those dates on your website picker, so visitors can never request a day you are away.